Before You Rent Your Party Tent: 3 Things To Know

You want to hold a party, but there’s not enough room in your house for even half of the guests you want to invite. You’ve got a space outside somewhere that you can use, but you don’t want to spend the whole week before the party crossing your fingers so hard that your hands cramp, while you pray it won’t rain. Almost as bad: you could end up with a day so hot and sunny that your guests spend the whole time miserably huddled under any spot of shade they can find, or go home early before they get sunburned. Renting a party tent is probably the best solution to your problem. Learn what you need to know before you rent.

1) What size of a tent do you need?

It really depends on the type of party you’re having, and how you want the space to function. Tents sizes come in square feet, and you are going to need to allow a certain number of square feet of tent per guest. A good rule to follow is:

  • weddings and parties with sitting tables, serving tables and dance space = 15 square feet per guest
  • barbecues or a kid’s birthday party = 10 square feet per guest
  • ceremony seating only (for example, when you are holding an outdoor wedding but an indoor reception = 8 square feet per guest

Any less than that, and you’re going to have your guests tripping over each other or sitting a little too close together for anybody’s personal comfort.

2) What type of tent do you need?

There are four basic styles of tents available and a combination of personal preference and purpose should guide your choice. They are:

  • Pole-supported tents. These are the kind that most people think of when they think of tents. Poles support a fabric roof, and the fabric itself is attached to the ground by stakes. Weights on the fabric help keep the tent steady. 
  • Pipe-frame supported tents. These are usually best for small events only, or if you want something specific to be under the tent, but the sides wide open. These are great if you are holding an auction and want the auctioneer to be under the shade, or just need the tent to cover the DJ and his or her equipment.
  • Box-beam or clearspan tents. These use aluminum or steel box-beam frames and are great for events like wedding receptions. There aren’t a lot of poles to work around or dodge when trying to mingle, and they usually have fabric sides that can dropped to keep out rain or wind.
  • Tensile tents. These are a little like the traditional pole-supported tents, but don’t need as many poles. They have a very sculpted, unique look and are also geared toward larger parties.

3) How much is a tent going to cost?

Prices vary by the location you live in, but you can usually find a rental tent for as little as $100, if you’re looking for one to just put above a stage or buffet table. Just ask the dimensions before you order, so that you know exactly how small of a tent you’re getting. A medium sized tent will probably cost up to $500, and a large tent will cost up to $1,500 per day. Giant sized tents usually rent for as much as $1800.

Check with the rental company to find out if the price of the rental includes any delivery and pick-up fees, and set-up fees. This is important, because you don’t want to find yourself looking at a bill that’s much bigger than you were expecting.

If you have any questions or trouble deciding how much of a tent you need, or what style is best, your rental company can help you figure it out. It’s common for people to be a little unsure of what to order.

A lot of tent rental companies also rent out other decorative items — everything from disco balls and dance floors to chandeliers — so ask what’s available if you’re interested in adding a little flair to your festivity. For more information, contact a company like Anthony Party Rental.

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